Advertisements (Banners, Chalking, Promotion and Publicity)

Banners

Banners can only be placed on the interior or exterior of Duke buildings and property in accordance with guidelines set by the University. For safety reasons, banners, signs and flags may not be affixed to sticks, poles or any object that presents a safety hazard. Banners, signs, and flags are permitted at protests and demonstrations. However, Duke reserves the right to disallow or request the removal of any banners, signs, or flags that obstruct the views of others, cover existing signs, or are deemed threatening or a possible violation of the Policy on Prohibited Discrimination, Harassment, and Related Misconduct (PPDHRM).

Students and Student Organizations should contact the following offices for specific details and guidance:

• For the Broadhead Center, East Union Building, Bryan Center and Plaza contact Conference and Event Services at https://eventservices.duke.edu.
• For Housing and Residence Life banners contact the appropriate Residence Coordinator at https://students.duke.edu/living/housing/hrl-team/.  Banners attached to residential buildings are limited to five feet by five feet in dimension (or smaller) and may not cover the windows of a room in a manner that impedes egress.  Banners may not have objects hanging from them (to weigh banner down). Only banners or flags can be hung outside of windows.
• For all other university buildings and light poles, posting and hanging must be approved by Facilities Management Facilities Management located at Smith Warehouse, Bay 1 (919-684-2122).

Chalking

Chalking is prohibited on any surface, including, but not limited to, sidewalks, archways, and benches.

Promotion and Publicity (i.e. Flyers, Posters, Announcements, Bulletin Boards, and
Social Media)

Only Duke University members may publicize events or causes on campus as designated below. The form and content of any promotion and/or publicity will not be restricted, unless it violates University policy or any applicable federal, state, or local law, falsely defames a specific individual/group, constitutes a genuine threat or violates the University’s Policy on Prohibited Discrimination, Harassment, and Related Misconduct, or the University’s Harassment Policy, unjustifiably invades substantial privacy or confidentiality interests, or is otherwise disruptive to or interferes with the normal operation of the University or University-sponsored activities.
The following guidelines should be followed when posting any materials on campus, whether inside or outside of University owned property, and failure to comply may result in disciplinary action:

• Promotion/Publicity must provide information regarding student activities, give information of an academic nature, make announcements pertinent to the business of the university, or supply information to members of the Duke community regarding available campus services or products.
• Promotion/Publicity must state the name of the sponsoring organization, business, department, or person responsible.
• All materials should be posted only on approved bulletin boards or designated posting areas.
• Promotion/Publicity materials must NOT be attached to doors, windows, trashcans, entryways, exteriors of buildings, interior walls, stairway railings, floors, benches or ceilings, nor may they be placed on the windshields of parked automobiles or on sidewalks, or attached or affixed to any tree or utility pole.
• As appropriate for the surface, staples, thumbtacks, magnets, masking tape, or painter’s tape may be used to attach promotion/publicity. The use of glue, nails, and duct tape or any other heavy-duty tape is prohibited.
• All Promotion/Publicity (and the fasteners used to attach them) must be removed within three days after the advertised event.
• All promotion/publicity may be periodically removed from bulletin boards as part of routine maintenance or removed at any time if in violation of University policy.
• Academic/Residential spaces may have more restrictive policies regarding promotion/publicity materials in their spaces. Student(s)/Student organization(s) are responsible for inquiring with the appropriate authority for any academic/residential space to learn about the relevant policies.

Student(s)/Student Group(s) may be held accountable for sponsoring and/or co-sponsoring any promotion and/or publicity that may be in violation of any University policies.