Overview
The Office of Student Conduct and Community Standards (OSSCS) at Duke University will report any disciplinary action taken against a student that results in a finding of "responsible" for a Duke University policy violation that includes an assigned status sanction of Disciplinary Probation or greater to an institution or third-party. Disciplinary records are reportable until a student graduates from Duke or eight years from the date of a student's matriculation, whichever occurs first, except for records related to suspensions and expulsions. Records related to suspensions (temporary dismissal from Duke) and expulsions (permanent dismissal from Duke) are maintained indefinitely and are also permanently noted on a student's transcript.
Policy on Reporting Undergraduate Disciplinary Matters
Effective July 28, 2026
While a disciplinary record may no longer be reportable based on the aforementioned outcomes, OSCCS will retain records related to the matter as required or permitted by applicable law, including FERPA, and the university's records retention policy. Retaining the disciplinary record does not obligate OSCCS to monitor, update, or take further action on resolved matters. The university will maintain the record for the designated retention period and dispose in accordance with university policy.
Outcome Reporting Details
| OUTCOME | REPORTING DETAILS |
|---|---|
| Reprimand | Does not create a reportable disciplinary record or a transcript notation. |
| Disciplinary Probation | Creates a reportable disciplinary record until graduation or eight years after matriculation (whichever comes first). This outcome does not create a transcript notation. |
| Suspension | Creates a permanent disciplinary record and transcript notation. |
| Expulsion | Creates a permanent disciplinary record and transcript notation. |
| Faculty Student Resolution (FSR) | Does not create a reportable disciplinary record unless there is a second violation, at which time both cases will be noted on the student’s reportable disciplinary record. This outcome does not create a transcript notation. |
| Amnesty | Does not create a reportable disciplinary record or a transcript notation. |
When OSCCS reports that a student has no disciplinary record, it does so under the parameters described above. If a student's disciplinary record is no longer reportable because the student has graduated or eight years have elapsed since the student's matriculation (absent suspension or expulsion), OSCCS will state such.
Students at Duke University are encouraged to disclose any disciplinary action taken against them, regardless of whether the outcome remains reportable by Duke University. As a result, at times, there may be circumstances in which OSCCS is unable to verify a student's self-disclosed conduct.